PAI (Policy Analysis Inc.) is seeking an Administrative Assistant to join our hard working and dedicated team in our Boston office. In this Administration role, you will be the key person owning the administrative responsibilities at PAI’s / Fishawack’s Boston office. You will maintain and build relationships with colleagues and clients locally and around the world. This is an exciting opportunity that offers experience in many facets of the company.
Responsibilities
Scheduling internal meetings
Booking travel
Event logistics for conferences, presentations, ad boards, etc.
Answering phones
Sorting mail
Meeting and greeting clients who come to the office
Organizing food/beverage for in-person meetings as well as setting up tech
Writing bibliographies, creating/editing PowerPoint presentations and tables in Excel, other ad hoc project work
Looking up/purchasing articles and publications
Formatting and submitting manuscript/abstracts to journals, etc.
Tracking manuscript submissions
Reviewing/editing manuscript proofs
Keeping our published studies list up to date and updating CVs/bios
Updating the publications list on the PAI website
Maintaining subscriptions, such as Optum coding books and journals
Other responsibilities or one-off projects as needed
Requirements
Experience working in an office
Strong Microsoft Office skills
Excellent communication skills
Ability to handle multiple competing responsibilities
Benefits and Perks
Competitive base salary + Bonus
20 days paid time off annually, plus the week between Christmas and New Year off
Health, Dental, and Vision insurance
401K matching program
100% covered Life Insurance
Company-sponsored recreational outings
Working at PAI and hēRo3
A career at PAI focuses on collaboration, hard work, and professional growth. We encourage our employees to continuously learn and to rigorously challenge themselves. Senior staff are involved in active and intensive mentoring of younger employees. We have a positive and collaborative work environment that rewards high performance and commitment to excellence.
